1: PARTICIPATION
a. Safety: This event is run under the rules of racing of the Scottish Coastal Rowing Association and in compliance with best practice of the Scottish Coastal Rowing Association. As a condition of entry, all participants are expected to be familiar with these. The Organisers reserve the right at any time to prevent you from participating in Castle to Crane if in the relevant person’s opinion they consider such action necessary for safety reasons or the proper enjoyment of the event by others. Good Seamanship, the safety of your crew, the safety of other river users and the reputation of the race are all more important than your crew's’ time for the race. Any crew which in the opinion of the umpires fails to honour this principle shall be disqualified, and no time will be recorded. Times will be adjusted for crews that are held up, on the orders of the race organisers, because of shipping movements.
All participants must wear a life jacket or PFD at all times on the water.
The Organisers may introduce cut off times as they see fit, being limits on the time take to complete sections of the event to ensure the safe and proper running of the event. Crews not meeting the cut off times may be asked to land before the finish.
b. Medical Conditions: In entering the Event, you as a participant acknowledge on behalf of your crew that participation in Castle to Crane is physically strenuous and you and your crew are aware of the nature of Castle to Crane and the associated medical and physical risks involved. Should any medical or physical condition arise prior to Castle to Crane which is likely to affect the ability of any member of your crew to participate, it shall be your responsibility to inform the Event Organiser and, if necessary, withdraw accordingly.
c. Race Numbers/Vests Crews: will be given self-adhesive race numbers to place on the boats towards the bow each side and possibly also a plastic number to be carried by the coxswain. For reasons of safety and for the identification by event marshals and timers, do not transfer race numbers to another crew.
d. Personal Belongings: The Organisers takes no responsibility for the loss or theft of your personal belongings before, during or after taking part in Castle to Crane
2: ENTRY AND PAYMENT
a. The minimum age of entry for rowers is 14 years of age at the date of the Event. Coxswains must be at least 16 years of age at the date of the Event.
b. All participants must hold third party liability insurance to the value of at least £2m. You must provide assurance on entry of such insurance on a club, crew or individual basis. The Organisers may seek written proof of any of these provisions prior to the Event.
c. Deadline for entries is midnight on the 6th of September 2018.
3. THE EVENT
a. Withdrawal: The Event operates a seven day cooling-off period. Accordingly, you are entitled to cancel your entry and receive a full refund provided the Organisers receive written notice of withdrawal within 7 days of payment of the Event fee. The notice must be received before the end of the 7 day cooling off period by emailing clydebuiltfestival@gmail.com. If you have to withdraw due to an individual crew member’s medical condition after the cooling-off period, please contact the Organisers to discuss a refund.
Changes to entry categories (Open, Women’s or Mixed). Substitutions within a crew are permitted and may be made up until the day prior to the Castle to Crane. The Named Person is responsible for informing the Organisers of any substitutions and submitting the personal, insurance and medical details of the new crew member/s prior to the Event. No refund will be provided by the organisers to substituted crew members - it is up to the entering club to make appropriate arrangements.
b. Cancellation: If the event cannot take place due to unforeseen circumstances or is cancelled by the Event Safety Officer due to adverse weather forecast or conditions on the day, the Organisers will endeavour to stage the event at a later date, but if this is not possible the Event Organiser will be entitled to cancel the event. In such circumstances, the Event Organiser will inform all entrants of the cancellation or rescheduling of the event. In the case of race cancellation the Organisers will refund your entry fee once unavoidable costs have been covered.
c. Alterations: The Organisers reserve the right to alter the start time of the Event. In the case of a change of start time, you shall be notified of the revised start time with as much notice as is reasonably practical.
4. DATA PROTECTION:
The Organisers will comply with the Data Protection Act 1998 and you have the right of access to your personal records held on our computer/s. You acknowledge and agree on behalf of your crew that your and your crews personal information can be stored and used by the Organisers in connection with the organisation, staging, promotion and administration of the Event and for the compilation of statistical information.
5. PUBLICITY & RESULTS
a. Photographs: By entering Castle to Crane, entrants give permission to the Organisers to use photographs or moving images of them for publicity and other non-commercial purposes.
b. Results: The Organisers will publish the results of Castle to Crane as soon as possible after the finish on the Clydebuilt Festival website |