The Gentle Annie 2024 – Terms and Conditions 1.Acceptance of Conditions 1.1. For the well-being of all entrants, and of the event, all entrants must accept and comply with all event conditions. 1.2. I accept that it is my responsibility to contact the race organisers should any information on my entry form need to be updated e.g. emergency contact details. 2.Route Variation. 2.1. The organisers of The Gentle Annie reserve the right to vary the route without notice should any situation requiring such action arise. 3.Expected Behavior 3.1. The Gentle Annie is a communal event, and as such it is expected that entrants will conduct themselves in a manner which reflects well upon themselves and the event. It is expected that entrants will show respect towards all event officials, marshals and members of the public. A belief in what a reasonable person would find offensive or dangerous will guide the organisers’ decision making. 3.2 Respect for venues; all personal associated with or competing in the event are required to treat the venues used with respect. 4.Preparation and Training 4.1. It is each entrant’s responsibility to ensure that they have adequately prepared themselves physically for the event. If you have any health issues or doubts about your health you should seek medical advice before entering. Please ensure you take any necessary medication with you on the ride and note any medical conditions by attaching a note to your jersey or holding a note in your jersey pocket. 5.Event Information 5.1. The event organisers publish a number of documents, in the form of information sheets and on the event website. The organisers will make every effort to ensure that each entrant receives all relevant information, but does not guarantee that each individual will receive all relevant information. It is each entrant’s responsibility to be informed and read all information made available. Each entrant will accept that all instructions, whether written or verbal, are clear and unambiguous. 5.2. The Gentle Annie collects and stores entrants details including postal address, email address and phone number. I agree that these may be used to contact me regarding the event. 6.Race Rules 6.1. There is no private support permitted in the event, only designated drink stations shall be used to feed riders. 6.2. All service must be carried out by a neutral service vehicle only and on the left. 6.3. All riders are advised to carry a spare tube and pump. 6.4. Riders must know the route of the race and itinerary. 6.5. Rider numbers must be displayed at all times. 6.6. Riders withdrawing from the event must notify the event personal and hand in their transponder. A charge of $50 will be made to any rider who fails to return their transponder. 7.Equipment and Clothing 7.1. Riders should wear or carry with them appropriate clothing for cold or wet conditions. 7.2. It is the entrant’s responsibility to ensure that their bicycle and any other equipment used in the event are in road-worthy condition. 8.Flags: 8.1. Chequered flag denotes the event finish. 9.Legal Issues 9.1. Riders enter the event at their own risk. Any entrant involved in an accident will not seek to blame or make a claim against the organisers or assist anyone else in making a claim 9.2. Each entrant will release the organisers, their officers, volunteers, employees, sponsors or any party associated with the event of any liability, financial or otherwise, for any direct or indirect loss, injury or death which might be sustained from any intended or actual participation in this event or its related activities. 9.3. Notwithstanding the above, if any legal action does arise related to the event, jurisdiction is in New Zealand courts under New Zealand law. 9.4. The waiver that you sign as a condition of entry does not cover personal liability of participants for collisions caused by yourself or another rider. 10.Photography 10.1. Entrants accept that they may be photographed or filmed during the event, and agree to the creation and use of such footage for future promotions and publicity of the event. 11.Transfers, Cancellations and Refunds Policy 11.1. In the event of a variation of route, cancellation of the event due to any act beyond the power of the organisers, the organisers are under no obligation to refund fees paid. 11.2. There are no refunds for any rider who for any reason does not ride in the event. 11.3 Subject to the agreement of the event organisers entries may be transferred to another person up to 2 weeks before the event. (subject to the transferred rider entering online) 11.3 A refund of 25% of the entry fee will be paid to any entries cancelled up to 4 weeks before the event. No refunds will be paid for cancellations within 4 weeks of the event. 11.4 No refunds or transfers are available for “first 40 for $40” entries 11.5 Transfer of entry to the following years event is available up to 4 weeks before the event. 12.Disqualification from the Event 12.1. Any entrant who, in the opinion of the organisers, fails to comply with these event conditions may be disqualified from the event. Disqualification will result in the offender’s name being completely removed from the event database and may result in a refusal, by the event organisers, to accept entry to future Events. No refund will be granted. 12.2. The organiser reserves the right to refuse any person’s entry, or cancel any person’s entry up to the day before the Gentle Annie. In that event the person’s entry fee will be refunded. 13. These terms and conditions are binding on entrants’ relatives, personal representatives, heirs and successors. 14.Signing on behalf of others 14.1. If you are completing this Entry on behalf of others, then you must have read these Terms and Conditions and obtain their permission (and, in the case of a minor, their caregiver) to complete this entry on their behalf. By making the below Declaration, you will be deemed to be also making it on behalf of those persons and with their authority and they will be bound by these Terms and Conditions as if they had personally signed the Declaration. DECLARATION. I agree to abide by the above event terms and conditions (available by request to the organizers). I agree to follow all road rules and marshal's directions and in particular keep left of the centre line at all times. I accept that racing will occur on roads that are not closed to the public and non-race traffic, unless indicated to the contrary at the race briefing. I will attend all pre-race briefings and ensure any team members I am responsible for do likewise. I will ensure that no-one associated with me supports me on my ride with a vehicle without permission from the organisers in writing. I have obtained the permission of all other persons (including caregivers in the case of minors) who I make this Entry and Declaration on behalf of and do so with their authority and certify that they have read the above Terms and Conditions. |